Even with the Lookout add-in (which is the search tool that was so good that Microsoft bought it!) installed, this is pretty typical of what happens when I try a search in Outlook. I'm guessing it has something to do with messages that were indexed but then moved out of Exchange and into my PST file. Why should I care about this, though? I just want to find things when I search.
1. Radu05/30/2006 08:26:22 AM
your guess is right. I do have two pst files, one as inbox and another as archive. Outlook+Lookout as POP client (god saved me from Exchange server at work, so far, at least )
I manually archive my emails since I don't trust Outlook automated feature , but when I do, I have to let lookout refresh its index before trying to open documents it finds.
2. Amy B05/30/2006 01:17:16 PM
I use MSFT Desktop Search for my email (and desktop) searches. Much better than LookOut.
3. Peter de Haas05/30/2006 01:29:51 PM
I agree with Amy. MS Desktop Search will be the better solution for you ...
4. Richard Schwartz05/30/2006 01:42:12 PM
@2,3: I'm hearing that from several people, but I'm a little reluctant. When I know that I sent or received an email, I really just want to search my email. There will frequently be hits for the same things both in email and various disk files, and I don't want to have to sort through non-email results when what I'm looking for is the actual email so I can tell someone "I sent you a message last Monday that explains why your widget doesn't work". And I don't really want to index my whole hard disk just to get decent email search results -- there's a lot of stuff there. It's going to take a lot of cycles to index and a lot of space to store the index; and I very rarely find a need to search for a file. I tend to know where they are.
5. Joerg Michael05/30/2006 02:36:38 PM
Amy & Peter, Rich is talking about finding his mails. So I think his mail client should be able to find them for him. I don't see why yet-another-product should be required to do Outlook's job. But that's probably just the Microsoft way of throwing yet-another-product at a problem. The next version of MSFT Desktop Search will probably only run on 64-bit Vista and require MS SQL Server or something.
6. Larry C05/30/2006 04:28:21 PM
@4,5: MS Desktop can be configured to just search email, if that's what you are looking for. It is essentially the newest iteration of Lookout, after MS put development effort against it.
@4, Richard, you wrote: There will frequently be hits for the same things both in email and various disk files, and I don't want to have to sort through non-email results. Although as I noted you can configure MS Search to only indexd your mail, you should be aware that you can also set it to index mail + 'My Documents'. When you are searching, you can simply select the 'Email' tab to only search through email if you don't want to see documents on your hard drive. You may want to give this a try; I know you expressed concern about the cycles it consumes; you may be pleasantly surprised at how little impact it actually has.
@5, Joerg, you wrote: The next version of MSFT Desktop Search will probably only run on 64-bit Vista and require MS SQL Server or something. Come on, that is just unsubstantiated MS bashing.
7. Bob05/30/2006 05:02:32 PM
For what it's worth, search support in Outlook 2007 is excellent. It's very fast and shows incremental results as you type. It runs just fine on vanilla Windows XP.
8. Richard Schwartz05/30/2006 07:16:44 PM
@7 Bob: I can do without the incremental results, but if it's fast and accurate that will be great. By accurate I mean that it finds my messages whether they're stored in Exchange or locally, without my having to do anything special to make that happen.
@6 Larry: That does sound pretty reasonable, and pretty flexible. Maybe I'll give it a try. Standing on principle is all fine and good, but getting my work done is what matters. I will have to check my company's policies regarding desktop search products, though, as I've heard that there may be some concerns.
9. Peter de Haas05/31/2006 05:16:18 AM
Just give Desktop Search a try, you'd really be positively surprised about how much value add such a solution will bring you.
I bet you'll find and be able to (re)use lots of information you thought you didn't have
(looking at the last sentence you see why I am not in marketing )
10. Richard Schwartz05/31/2006 11:27:06 AM
@2,3,6,9: You guys did a good job of convincing me... but unfortunately MS Desktop Search is currently listed as "Prohibted" on our internal portal. It may be a wonderful solution, but I won't be able to try it out for now.
11. David Bailey05/31/2006 11:58:56 PM
@10: Ahh..., that brings back memories. Ain't it great!?
12. Peter de Haas06/01/2006 03:03:15 AM
Richard, sorry to drag on butit would be good to argue this policy, akthough I don't know if you're in a position to do so.
Like yourself the majority of users would benefit from a desktop search solution whether its Microsoft's, Google's or whatever.
No matter how lockeddown a desktop environment is solutions like desktop search are becoming part of the basic infrastructure.
Otherwise, upgrade to Vista by the end of the year which has the capability integrated ...